Overview
- Job Title:
- Development Database Coordinator
- Work Year:
- 12 months
- Degree Requirements:
- BFA
- Department:
- Adminstrative Staff
- Supervisory Reporting:
- Development Director
- Works closely with:
- Alumni & Development Team
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Professional Expectations
- Professional development – show initiative in increasing present skills and learning new ones.
- Dependability – on time and on task throughout the day, and complete tasks promptly.
- Cooperativeness – positive attitude with others; cooperative and helpful with co-workers; foster an open and trusting work environment.
- Professionalism – maintain appropriate boundaries with students; dress appropriately; maintain confidentiality; use appropriate channels of communication to express concerns; accept responsibility.
- Adaptability – accept and apply constructive feedback; demonstrate flexibility to meet new needs or challenges, and to incorporate new ideas; suggest better ways to do things.
- Communication skills – respond promptly to phone and email messages; communicate effectively with staff, students, and parents; listen carefully and ask questions when needed; clear and accurate verbal and written communication.
- Decision-making/problem-solving – make sound and timely decisions by analyzing facts; reach logical conclusions by the use of foresight and planning; independent, but seek help from the right source when appropriate; prompt response to safety and security concerns.
- Commitment to Diversity, Equity, and Inclusion – demonstrate in personal actions and decision making, and in interactions with colleagues and students, the ability to create, promote, and maintain a safe and positive environment for all students and employees, regardless of race, religion, religious belief, sexual orientation, gender or gender identity, and socio-economic status; call out violations of the DEI policy when encountered.
- Service to Franklin – act as an ambassador in any setting, supporting both the school’s mission and handbooks; support students in both the context of the job and involvement in their extra-curricular and co-curricular activities.
Job-Specific Expectations
- Maintains the overall database integrity and quality, including routine data improvement, data auditing, system checks, and database functions.
- Performs database functions including gift entry, address changes, analysis on fundraising progress, and donor trends and report running.
- Processes gift acknowledgements daily.
- Maintains record storage.
- Performs database updates with entries related to cultivation, solicitation, and stewardship of donors.
- Provides timely and accurate reports using the fundraising database.
- Develops and maintains queries and exports for direct appeals, email campaigns, publications, events and ad hoc projects.
- Participates in the compilation and production of documents for the annual report.
- Prepares datasets for monthly pledge reminders.
- Coordinates distribution of materials to staff and volunteers.
- Tracks guest attendance for special events.
- Receives and processes confidential and sensitive information with discretion and in accordance with established guidelines.
- Provides assistance and support to volunteers, as needed.
- Coordinates a variety of donor mailings.
- Prepares materials, including reports, memos, forms, correspondence, and/or presentations.
- Document and maintain database policies and procedures.
- Performs other related duties as required.
Physical Requirements
- Required to exert physical effort in handling objects more than 35lbs. rarely.
- Required to use motor coordination with finger dexterity (such as keyboarding, writing on boards, etc.) most of the day.
- Required to be exposed to a physical environment which could involve dirt, odors, noise, weather extremes, or similar elements rarely.
- Required to work in standard office conditions.
- Required to sit, stand, bend, crouch, stoop, reach, grab, pull, hear, type, and speak on a daily basis.
- Normal setting for a job is an office/school setting.
How to Apply
To apply, submit via email a résumé, copies of relevant certifications, and contact information for three relevant references to resumes@bfhsla.org. In addition, please submit a cover letter that includes the following topics:
- Describe what attributes you possess that are beneficial to Benjamin Franklin High School.
- Describe the most significant change you have implemented in your current role in the last 1-3 years that has streamlined workflow and increased productivity within the organization.
- Describe how you have worked to champion diversity, equity, and inclusion.
Applications are accepted until positions are filled.